Monitoring of LEAs’ Coronavirus Associated Federal Programs
In accordance with Title 2 of the Code of Federal Regulations (CFR) Part 200 Subpart D, the Pennsylvania Department of Education (PDE) is responsible for performing subrecipient monitoring of grant-funded operations to ensure accountability and compliance with requirements and achievement of performance goals. As such, PDE has contracted with Deloitte to assist in monitoring subrecipients of ESSER grants.
Deloitte will be conducting both On-Site Monitoring (OSM) and Virtual Monitoring (VM) of subrecipients of ESSER I, ESSER II, and/or ARP ESSER grants. The goal of these activities is not to conduct an audit, but rather to conduct a review of the ESSER grant programs, related processes/procedures, and to ensure compliance with Federal grant program rules and regulations. This review can help to prepare for and respond to future audits or reviews, and provides opportunity to ask technical questions and discuss any compliance or performance-related concerns you may have. If selected for an OSM visit, the Deloitte monitoring team will travel to you to conduct their monitoring review.
Please review the following to prepare for your upcoming monitoring.
The Interim Revision process is required only if your LEA has significant program and / or budget changes to your approved ESSER and ARP ESSER applications.
Instructions
Instructions to complete Interim Revisions:
Program and Budget Revision Request - ESSER II (PDF)
Program and Budget Revision Request - ARP ESSER (PDF)
FAQs
All Monitorings
PDE ESSER Monitoring Plan Summary (PDF)
Checklist to Prepare for Subrecipient Monitoring Visit for ESSER (PDF)
On - Site Monitoring
Virtual Monitoring
Training Materials
Conquering Monitoring
(PowerPoint)
Top 10 Observation Presentation
(PowerPoint)
YESSER! Ace ESSER Monitoring
(PowerPoint)
ESSER Monitoring 22-23 Year in Review (PDF)
Instructions
Instructions to complete Interim Revisions:
Program and Budget Revision Request - ESSER II (PDF)
Program and Budget Revision Request - ARP ESSER (PDF)
FAQs
All Monitorings
PDE ESSER Monitoring Plan Summary (PDF)
Checklist to Prepare for Subrecipient Monitoring Visit for ESSER (PDF)
On - Site Monitoring
Virtual Monitoring
Training Materials
Conquering Monitoring
(PowerPoint)
Top 10 Observation Presentation
(PowerPoint)
YESSER! Ace ESSER Monitoring
(PowerPoint)
ESSER Monitoring 22-23 Year in Review (PDF)
PDE ESSER Technical Assistance Training
Compliance (PDF)
Elementary and Secondary School Emergency Relief (ESSER) Monitoring: Beyond The Top 10 Observations (PDF)
Equipment and Property Management (PDF) | Equipment and Property Management Town Hall (YouTube)
Federal Programs Coordinators Webinar (YouTube)
Financial Management (PDF)
General/Entity Level Standards (PDF) | General/Entity Level Standards Webinar (YouTube)
Interest Earned from Federal Grants (PDF) | Interest Earned Town Hall (YouTube)
Internal Controls (PDF)
Observation Considerations (PDF)
Procurement (PDF) | Procurement Webinar (YouTube)
Program Closeout (PDF)
Salaries and Benefits (PDF) | Salaries and Benefits Town Hall (YouTube)