Bureau of School Support
| Act 13 Office Hours | 4th Thursday of the Month 12-1pm | Office Hours | Act 13 Office Hours | Microsoft Teams
Meeting ID: 224 532 637 16
Passcode: NoLP3t |
| Bureau of School Support | FRCPP Office Hours | 1st and 3rd Tuesday of the Month from 3-4pm | Office Hours | FRCPP Support Office Hours | Microsoft Teams
Meeting ID: 215 061 850 632
Passcode: jes6AG |
| School Services Office | Private Academic School Applications | Varies | Application | Private Academic School (PAS) applications due dates three month prior to PAS Board meetings | State Board of Private Academic Schools (pa.gov) |
| Bureau of Curriculum, Assessment & Instruction | ACCESS Testing Window | January | Activity | ACCESS Testing Window - Early January to mid February |
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| School Services Office | Act 89 Budgets | January | Activity | Act 89 Budgets – Preliminary budgets due January 31; Final budgets due June 30. |
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| Program Monitoring & Accountability Office | Building Restorative Justice Systems in Schools - Part 2 | January | Conference/Training | Building Restorative Justice Systems in Schools - Part 2 | PaTTAN Events |
| Bureau of Special Education | Deaf-Blind Child Count | January | Report (due) | Deaf-Blind Child Count for Infants, Toddlers, Preschoolers, and Students | DB Census Login |
| Bureau of Curriculum, Assessment & Instruction | Green Ribbon Schools | January | Grant (due) | PA Pathways to Green Schools/US Dept of ED Green Ribbon Schools - Applications available in fall with deadline in January. | Green Ribbon Schools |
| Bureau of Special Education | PASA | January | Activity | PASA Assessment Window | PaTTAN Homepage |
| Bureau of Curriculum, Assessment & Instruction | Presidential Awards for Excellence in Mathematics and Science Teaching | January | Activity | Presidential Awards for Excellence in Mathematics and Science Teaching - Deadline: early January | NSF Website |
| Bureau of Curriculum, Assessment & Instruction | Program Performance Reporting for Every Student Succeeds Act (ESSA) | January | Report (due) | Program Performance Reporting for ESSA (takes places each fall - deadline January) |
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| Safe Schools Office | Safe School Grants Awards | January | Grant (due) | Annual Safe School Grants Award Announcement | Safe Schools Data and Reporting |
| Bureau of Curriculum, Assessment & Instruction | Title I Improving School Performance Conference | January | Conference/Training | Title I Improving School Performance Conference (LEA leadership teams, teachers, principals, ETC.) | PAFPC Website |
| Bureau of Curriculum, Assessment & Instruction | Consolidated Application Funding Adjustments (ESSA) | February | Report (due) | Consolidated Application Funding Adjustments for ESSA Local Plans |
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| Bureau of Career and Technical Education | CTE Program Approval | February | Report (opens) | CATS opens for CTE program approval submissions (due May 31) | Program Approval |
| Bureau of School Support | Educator Effectiveness Annual Report | February | Report (due) | Educator Effectiveness Annual Report | Educator Effectiveness Annual Report |
| Bureau of School Support | Extended Learning Opportunities Annual Conference | February | Conference/Training | Extended Learning Opportunities Annual Conference (ELO) for 21st CCLC Program (in-person) |
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| Bureau of Special Education | IU Fiscal Reviews | February | Report (due) | IU Fiscal Reviews begin | BSE will send initial email with review document to IUs with submission deadline |
| School Services Office | List of Low-Achieving Schools | February | Activity | OSTCP List of Low-Achieving Schools posted on PDE website on February 15 | Opportunity Scholarship Tax Credit Program |
| Bureau of Special Education | Maintenance of Effort Monitoring | February | Report (due) | Maintenance of Effort Monitoring: Certify budget due from February to July |
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| Bureau of Curriculum, Assessment & Instruction | Monitoring of ESSA Programs | February | Report (due) | Consolidated Monitoring of ESSA Programs (takes place annually from February to late May - information uploaded in Fedmonitor system) |
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| School Services Office | Opportunity Scholarship Tax Credit Program | February | Activity | Opportunity Scholarship Tax Credit Program (OSTCP) schools to participate or submit changes due February 15 | Opportunity Scholarship Tax Credit Program |
| Bureau of Curriculum, Assessment & Instruction | PA Educational Technology Expo & Conference | February | Conference/Training | Pennsylvania Educational Technology Expo & Conference (PETE&C) | PETE&C Website |
| Bureau of Special Education | RISC | February | Report (due) | RISC – 3rd Quarter | RISC Site |
| Bureau of Special Education | Secondary Transition: Indicator 14 | February | Conference/Training | Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 3 Exit Leader Services Webinar |
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| Bureau of School Support | Comprehensive Plan, Phases 2 | March | Report (due) | Comprehensive Plan, Phase 2 due in FRCPP on March 31, 2024 | Comprehensive Planning |
| Bureau of School Support | Comprehensive Plan, Phases 3 | March | Report (due) | Comprehensive Plan, Phase 3 due in FRCPP on March 31, 2025 | Comprehensive Planning |
| Bureau of Special Education | eGrants: IU Special Ed. Plan | March | Grant (due) | eGrants: IU Special Ed. Plan due from March to July |
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| Bureau of Career and Technical Education | K-12 Guidance Plans | March | Report (due) | K-12 Guidance plans due from schools in Phase 3 of the Comprehensive Plan submission |
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| Bureau of Career and Technical Education | K-12 Guidance Plans | March | Report (due) | K-12 Guidance plans due from schools in Phase 3 of the Comprehensive Plan submission | 339 Counseling Plan |
| Bureau of Curriculum, Assessment & Instruction | Pennsylvania Association of Environmental Educators Annual Conference | March | Conference/Training | Professional growth opportunity for environmental educators | Pennsylvania Association of Environmental Educators Annual Conference |
| Bureau of Curriculum, Assessment & Instruction | Annual Federal Program PAFPC Conference | April | Conference/Training | Annual Federal Program PAFPC Conference (Federal program coordinators, LEA leadership teams, business officials, etc.) | PAFPC Website |
| Safe Schools Office | Bus Evacuation and Security Drills | April | Report (due) | Bus Evacuation and Security Drills ACS Reports | Safe Schools Data and Reporting |
| Bureau of Special Education | eGrants: Budget | April | Grant (due) | eGrants: Budget revisions due from April to September |
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| Bureau of School Support | ELECT Annual Conference | April | Conference/Training | ELECT Annual Conference |
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| Bureau of School Support | Migrant Education Program Annual Conference | April | Conference/Training | Migrant Education Program Annual Conference (in-person) |
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Bureau of Curriculum, Assessment & Instruction
| PSSA Administration | April | Activity | PSSA Administration
| PSSA Testing Windows
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| Bureau of Special Education | RISC | April | Report (due) | RISC – 4th Quarter | RISC Site |
| Bureau of Special Education | Secondary Transition: Indicator 14 | April | Conference/Training | Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 2 POST Webinar |
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| Bureau of Curriculum, Assessment & Instruction | Statewide Nonpublic Equitable Services Consultation Meeting | April | Training | DFP staff hosts a statewide training for all LEAs and nonpublic schools on the purpose of equitable services requirements and best practices. |
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| Bureau of Curriculum, Assessment & Instruction | Keystone Exam Administration | May | Activity | Keystone Exam Administration | Keystone Testing Windows |
Bureau of Curriculum, Assessment & Instruction
| Organ and Tissue Donation Awareness Conference | May | Conference/Training | Organ and Tissue Donation Awareness (ODTA) Conference
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| School Services Office | 180 Day Exception Requests | June | Activity | 180 Day Exception Requests due June prior to school year | 180 Day Exception Requests |
| Bureau of Curriculum, Assessment & Instruction | Accountability Data Snapshot | June | Activity | Accountability Data Snapshot | PIMS Manuals and Calendars |
| Program Monitoring & Accountability Office | AEDY End-of-Year Report | June | Report (due) | AEDY End-of-Year Report for each approved program due June 30 | AEDY Login |
| Bureau of Special Education | eGrants: 611 Budget Applications | June | Grant (due) | eGrants: Open eGrants for 611 budget applications |
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School Services Office
| Flexible Instructional Days | June | Application | Flexible Instructional Days (FIDs) application due June 1; PDE determinations Made by August 1.
| Flexible Instructional Days
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| Safe Schools Office | Memorandum of Understanding | June | Report (due) | Executed copy of Memorandum of Understanding (MOU) | Safe Schools Data and Reporting |
| School Services Office | New Nonpublic/Non-Licensed Schools | June | Affidavit | New nonpublic/non-licensed schools due June prior to new school year or throughout the year to open at different start dates |
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| Safe Schools Office | Student Assistance Program Data | June | Report (due) | Student Assistance Program (SAP) data submission | Safe Schools Online Login |
| Bureau of Special Education | Survey of Parents of Students with Disabilities | June | Report (due) | Survey of Parents of Students with Disabilities | Survey Example |
| Bureau of Curriculum, Assessment & Instruction | Title I Participation Data Reporting | June | Report (due) | Title I Participation Data Reporting (takes place June to August in PIMS) |
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Bureau of Curriculum, Assessment & Instruction
| Title III Professional Development Activities | June | Report (due) | Via PIMS
| PIMS Manuals and Calendars |
| School Services Office | Act 89 Final Program Evaluation Reports | July | Report (due) | Act 89 Final Program Evaluation Reports – due by July 31 |
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| Safe Schools Office | Bullying Policy | July | Report (due) | Updated Bullying Policy (policies need to be reviewed/updated every three years) | Safe Schools Data and Reporting |
| Safe Schools Office | Fire Drills | July | Report (due) | Fire Drill ACS | Safe Schools Data and Reporting |
| Bureau of Special Education | Fiscal Trainings | July | Conference/Training | Mandatory Fiscal Trainings | PaTTAN Events |
Safe Schools Office
| Safe Schools Report | July | Report (due) | Safe Schools ACS report
| Safe Schools Data and Reporting
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| School Services Office | School Reconfigurations | July | Activity | School Reconfigurations due July 31 of each year (or the Friday before) | School Reconfigurations |
| Safe Schools Office | School Security Drills | July | Report (due) | School Security Drill ACS | Safe Schools Data and Reporting |
| Bureau of Special Education | Special Education Performance Grant | July | Grant (due) | Special Education Performance Grant | PaTTAN Educational Initiatives |
| Bureau of Curriculum, Assessment & Instruction | Title I Parent & Family Engagement Conference | July | Conference/Training | Title I Parent & Family Engagement Conference: Summer TBD |
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| School Services Office | Act 89 Allocations | August | Activity | Act 89 Allocations – August, October, and February on the first business day of month | Act 89 Allocations |
| Bureau of Special Education | APS/CSDB (Approved Private Schools/Chartered Schools for the Deaf and Blind): Tuition Rates | August | Report (due) | APS/CSDB: APS and CS tuition rates due August 15 |
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| Bureau of Curriculum, Assessment & Instruction | BruMan Summer Forum | August | Conference/Training | BruMan Summer Forum (training each summer for federal program administrators and business officials, TBD) | PAFPC Website |
| Bureau of School Support | Charter School Annual Report (CSAR) | August | Report (due) | Charter School Annual Report due August 1 | Charter School Annual Reports |
| Bureau of Special Education | CMCI (Compliance Monitoring for Continuous Improvement) Monitoring Training | August | Conference/Training | CMCI Monitoring Training posted on PaTTAN website |
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| Bureau of School Support | School Improvement Plans (CSI, A-TSI, and TSI) | August | Plan (due) | School plans due in FRCPP on 8/31 | School Improvement Plans |
| Bureau of Special Education | ACCESS | September | Report (due) | Medical ACCESS reimbursement requests ongoing throughout school year | Special Education Medical Access |
| Bureau of Special Education | ACCESS Program Statewide Training | September | Conference/Training | School-Based ACCESS Program Statewide Training | PaTTAN Homepage |
| Bureau of Curriculum, Assessment & Instruction | ACT 35 | September | Report (due) | ACT 35 - Civics Education Reporting. Window is September 14, 2022 - December 1, 2022 (FRCPP) | Comprehensive Planning Act 35 |
Bureau of Special Education
| Compliance Monitoring | September | Report (due) | Approved Private Schools (APS): Compliance Monitoring ongoing throughout school year
| Special Education Compliance Monitoring
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| Bureau of Special Education | Determination Letters | September | Report (due) | Determination letters (compliance with IDEA) to Districts (1st week of September) |
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| Bureau of Curriculum, Assessment & Instruction | ELD Program Area Fall professional learning calendar | September | Conference/Training | Various topics: new coordinators, culturally responsive teaching, literacy, ELD curriculum development, | ELD Portal on SAS |
| Bureau of Curriculum, Assessment & Instruction | ELD Program Area Office Hours | September | Conference/Training | Monthly virtual open office hours meetings: September 14, September 26, October 18, November 28, December 19 | ELD Portal on SAS |
| Bureau of Curriculum, Assessment & Instruction | ESSA Local Plans [Titles IA,(ID) IIA, IIIA & IV] | September | Report (due) | Consolidated Applications – Every Student Succeeds Act Local Plans (opens in Spring and due early September in eGrants) |
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| Bureau of Special Education | Fiscal Trainings | September | Conference/Training | Fiscal Trainings at PaTTAN and IU locations (virtual if needed) from September to October |
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| Bureau of School Support | Homeless Education Summit | September | Conference/Training | Homeless Education Summit |
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Bureau of Special Education
| Mikayla's Voice | September | Conference/Training | Inclusive Programming Opportunities through Mikayla's Voice
| Mikayla's Voice Homepage
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| Bureau of Curriculum, Assessment & Instruction | Monthly Virtual Federal Program Trainings | September | Conference/Training | Monthly Virtual Federal Program Trainings: 3rd Tuesday monthly (federal program coordinators; LEA leadership teams; business officials, etc.) | Zoom Site |
| Bureau of Special Education | PASA Updates and Training | September | Conference/Training | PASA Updates and Training Announcements | PaTTAN PASA Webpage |
| Bureau of School Support | Ready to Learn Block Grant | September | Grant (opens) | Grants due in Egrants by November 30th | Ready to Learn Block Grant
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| Bureau of School Support | Refugee Education Summit | September | Conference/Training | Refugee Education Summit |
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| Bureau of Special Education | Reporting of Expenditures | September | Report (due) | Reporting of Expenditures relating to Exceptional Students | Act 16 Guidelines |
| Safe Schools Office | RFA for Safe School Grants | September | Grant (opens) | RFA Safe School Grants request for applications open | Safe Schools Funding and Grants |
| Bureau of Special Education | RISC (Restraint Information System of Collection) | September | Report (due) | RISC – 1st Quarter | RISC Site |
| Bureau of Special Education | Secondary Transition: Cyclical Monitoring Planning and IEP Development | September | Conference/Training | Secondary Transition: Cyclical Monitoring Planning and IEP Development Schoology Course (TARGETED LEAS ONLY) | PaTTAN Events |
Bureau of Special Education
| Secondary Transition: Indicator 13 | September | Conference/Training | Secondary Transition: Indicator 13 - What LEAs Need to Know About the Secondary Transition Cyclical Monitoring Schoology Course (TARGETED LEAS ONLY)
| PaTTAN Events
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| Bureau of Special Education | Secondary Transition: Indicator 14 | September | Conference/Training | Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey (Cohort 3 Exits) Fall Webinar | PaTTAN Events |
| Bureau of Career and Technical Education | Supplemental Equipment Grants | September | Grant (opens) | Supplemental Equipment Grant released | Supplemental Equipment Grants |
| Bureau of Curriculum, Assessment & Instruction | Title I - Schoolwide Plans | September | Report (due) | Title I - Schoolwide Plans (revised and due by early September in the Future Ready Comprehensive Planning Portal - FRCPP) |
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| Bureau of Special Education | ACT 16: Data | October | Report (due) | ACT 16: Data due from October to February 1 for LEAs with 20% or greater increase in any of top three categories |
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| Bureau of Career and Technical Education | Articulation Agreements | October | Activity | Postsecondary statewide articulation agreements due | Articulation Agreements
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| Program Monitoring & Accountability Office | Building Restorative Justice Systems in Schools | October | Conference/Training | Building Restorative Justice Systems in Schools | PaTTAN Events |
| Bureau of Curriculum, Assessment & Instruction | Charter School Enrollment Verification | October | Report (due) | Charter School Enrollment is collected annually to determine ESSA program eligibility and annual allocation amounts. |
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| Bureau of Career and Technical Education | Competitive Equipment Grants | October | Grant (opens) | Competitive Equipment Grant released | Competitive Equipment Grants |
| Bureau of School Support | Comprehensive Plan, Phase 1 | October | Report (due) | Comprehensive Plan, Phase 1, due in FRCPP on March 31, 2023 | Comprehensive Planning |
| Bureau of School Support | Cyber Charter Application | October | Report (due) | New Cyber Charter Applications are due October 1 | Charter Applications |
| Bureau of School Support | Cyber Charter Renewal Application | October | Report (due) | Cyber Charter Renewal Applications are due October 1 during the year prior to the expiring charter. | Charter Renewal Process and Decisions |
| Program Monitoring & Accountability Office | Facility-Wide Tiered Fidelity Inventory | October | Conference/Training | Facility-Wide Tiered Fidelity Inventory: A Tool for Planning and Implementing PBIS in Alt Settings | PaTTAN Events |
| Bureau of Curriculum, Assessment & Instruction | Fall Regional Meetings | October | Activity | Fall Regional Meetings live at 10 IUs across PA in October and November | PAFPC Website |
| School Services Office | Home Education and Private Tutoring Report | October | Report (due) | Home Education and Private Tutoring Report and ACS due October 28 | Home Education Report |
| School Services Office | Interscholastic Athletic Opportunities Report | October | Report (due) | Interscholastic Athletic Opportunities Report and ACS due October 28 | Interscholastic Athletic Opportunities Report |
| Bureau of Curriculum, Assessment & Instruction | N&D (Neglected & Delinquent) Symposium | October | Conference/Training | N&D Symposium in October or November for LEAs serving vulnerable populations, receiving Title IA neglected or ID Delinquent funds | N&D Website |
| Bureau of Career and Technical Education | Onsite Compliance Visits | October | Activity | Onsite compliance visits (Perkins, Approved Program Evaluations) begin; Nurse Aide reviews occur quarterly. | Onsite Compliance Visits
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| School Services Office | Private Academic School Applications | October | Report (due) | Private Academic School (PAS) applications due dates three month prior to PAS Board meetings |
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| School Services Office | Private and Nonpublic School Enrollments | October | Report (due) | Private and Nonpublic School Enrollments (PNPE) mandatory reporting from October 1-15 |
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| Bureau of Career and Technical Education | Program of Study Revisions | October | Activity | Revision of Phase IV Program of Study task grids via virtual meetings |
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| Bureau of Special Education | Special Education Plan Information | October | Report (due) | Special Education Plan Information based on phase # for School Districts | PaTTAN SE Plan Webpage |
| Bureau of Curriculum, Assessment & Instruction | Teen Driver Safety Week | October | Event | Teen Driver Safety Week - Third week in October |
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| Bureau of Special Education | Contingency Fund Applications | November | Grant (due) | Contingency Fund applications: Open late November to January with award letters in April/May | Special Education Funding and Grants |
| Bureau of Curriculum, Assessment & Instruction | English Language Development Conference | November | Conference/Training | ELD (English Language Development) Conference | ELD Portal PA Website |
| Bureau of Curriculum, Assessment & Instruction | Governor's STEM Competition | November | Event | The Governor's STEM Competition - Registration: September to November. State Competition: April. | Governor's STEM Competition |
| Bureau of Career and Technical Education | Industry Credentials | November | Report (due) | Applications to add industry credentials due November 30 | Industry Credentials
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| Bureau of Career and Technical Education | PDE Integrated Learning Conference | November | Conference/Training | Annual PDE Integrated Learning Conference | PDE Integrated Learning Conference |
| Bureau of Special Education | RISC | November | Report (due) | RISC – 2nd Quarter | RISC Site |
| Bureau of Curriculum, Assessment & Instruction | Title I Comparability Reporting | November | Report (due) | LEAs must submit student & staff enrollment to ensure state and/or local funds are not being reduced in non Title IA schools. |
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| Bureau of Curriculum, Assessment & Instruction | Act 158 Graduation Report | December | Report (due) | Number of students graduating via pathways/evidence reorted to PDE for public posting opens oct 1 and is due Dec 1 annually. | FRCPP |
| Bureau of School Support | Blue Ribbon Schools | December | Award (issued) | National Blue Ribbon school nominations begin in September and are awarded at the SAS conference | Blue Ribbon Schools |
| Bureau of Special Education | Child Count | December | Report (due) | Child Count data due on December 1 |
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| School Services Office | Nonpublic Information System | December | Activity | Nonpublic Information System (NPIS) initial PO submission due November 13; final PO submission after reallotment due February 28 |
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| Bureau of Curriculum, Assessment & Instruction | PA/DEP Environmental Education Fund Grants | December | Grant (due) | PA/DEP Environmental Education Fund Grants - Applications late summer with deadline in December | DEP Website |
| Bureau of Curriculum, Assessment & Instruction | Pennsylvania Meaningful Watershed Education Experience Awards, Applications due December | December | Conference/Training | Professional growth opportunity for environmental educators | Pennsylvania Meaningful Watershed Education Experience Awards |
| Bureau of School Support | Purple Star Schools | December | Award (issued) | Purple Star Schools applications close on October 1 for consideration for the following school year and are awarded at the SAS conference | Purple Star Schools |
| Bureau of Curriculum, Assessment & Instruction | SAS Institute | December | Conference/Training | SAS Institute | SAS Institute Website |
| Bureau of School Support | Teacher of the Year Award | December | Award (issued) | Teacher of the Year applications close on December 15 for consideration for the following school year and the current year is awarded at the SAS conference | Teacher of the Year Award |
| Bureau of Curriculum, Assessment & Instruction | Winter Keystone Exam Administration | December | Activity | Winter Keystone Exam Administration | Keystone Testing Windows
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