Important Notice
To obtain access to eVitals, each facility or organization and its eVitals users must perform the following:
Step 1 – Complete a Facility Registration form for your facility as soon as possible.
Birth Reporting Users
Licensed Healthcare Facilities
If your organization completed an eVital Facility Registration Form during the spring of 2021, then a Keystone ID Business Partner Account has been created for your facility.
Midwiferies
Midwiferies currently reporting electronically to the Department of Health are required to register their practice for a Keystone ID Business Partner Account. See the eVitals Guide on Organization Registration for a Keystone ID Business Account for step-by-step instructions. Allow 1-3 business days for your midwifery's registration request to be approved and established in eVitals.
Death Reporting Users
Complete the online facility registration form. On this form, please specify your facility's primary and secondary points of contact. These points of contact will be responsible for onboarding and managing all of your facility's death reporting users. Be sure to watch a quick video on how to complete the registration form. Note: there is no audio on this video.
Note: If your facility will be reporting both births and deaths, this person will be responsible for managing death users. The primary and secondary contacts will be contacted directly in November 2023 to outline their upcoming responsibilities as facility and/or deputy facility account managers.
Step 2 – Attend an eVitals Birth Registration or Death Registration live webinar.
Death Reporting Users
All new eVitals Facility Administrators and Deputy Facility Administrators are required to enroll in and complete eVitals Facility Administrator training before access to the system will be granted. This training will begin June 12, 2024.
You need register for a TRAIN PA account in order to enroll in training. Watch the 2-minute video at https://www.train.org/tutorials/ on how to create your TRAIN account.
Once on TRAIN PA, register for the course titled “PA-BHSR: eVitals (Stakeholders) Facility Administrators Training.”
Birth Reporting Users
Staff that has an official duty to report or manage the reporting of live births must attend mandatory training on reporting a live birth in Pennsylvania.
Register for a TRAIN PA account. Watch the 2 minute video at https://www.train.org/tutorials/ for assistance in "Setting Up Your Train Account."
Take the 2-hour introductory course that best fits your work environment. All users of eVitals are required to take this mandatory course before user credentials are issued. The introductory course options are as follows:
Be sure to attend PA-BHSR: eVitals (Stakeholders) Specialized Birth Registrations, Birth Amendments, and System Reports. This 1.5-hour course is strongly recommended. Course content covers how to designate an Acknowledgement of Paternity, parent affidavit, or gestational carrier on your report of live birth; how to request an amendment to a birth record; and how to run reports in eVitals.
Take the 1-hour Facility Administrators Training course if you are responsible for approving eVitals users at your facility. Each facility must have at least one and may have up to three facility administrators. All facility administrators must take this mandatory course before facility administrator credentials are issued. Each facility or midwifery practice must have a facility administrator onboard before other users are able to enroll for eVitals. The facility administrator training courses are as follows:
Step 3 – Register a Keystone ID with eVitals.
After you have completed the training requirements listed in Step 2, you may register for a Keystone ID. A Keystone ID is a universal ID issued by the Commonwealth that is used as your user credentials for multiple Commonwealth applications.
- If you already have a Keystone ID, refer to the eVitals Guide for Business Partners – Register Your Existing Keystone ID to associate your Keystone ID with the eVitals application.
- If you do not have a Keystone ID yet, refer to eVitals Guide for Business Partners – Register for a Keystone ID. This guide will assist you in creating a Keystone ID and associating your Keystone ID with the eVitals application.
Step 4 – Request Access to eVitals.
Death Reporting Users
More details will be posted regarding requesting access to eVitals in March 2024.
Birth Reporting Users
Once you have completed all mandatory training and Step 3, you may request eVitals access. Please note that only staff with an official duty to report or manage the reporting of live births may be approved for an eVitals account. A staff member from the PA Department of Health, Bureau of Health Statistics and Registries (BHSR) must approve the facility administrator's account in eVitals before other user account are able to be activated.
- If you currently report births electronically in DAVE, register for an eVitals account by following the instructions listed in the eVitals Guide for Business Partners – Request eVitals Access for Existing DAVE Users. Please note that you cannot complete this step until you have received an email that contains your DAVE migration key. That email will be transmitted after the eVitals Support Team has verified your attendance at mandatory training courses. Once your attendance is confirmed, you will receive an email from eVitalNotifications@gcomsoft.com that contains your migration key. Once you have received your migration key, complete Step 4. If your DAVE account was activated after June 30, 2021, you will need to register as a new user (see next paragraph).
- If you are new to reporting births and did not have a DAVE account as of June 30, 2021, register for an eVitals account by following the instructions listed in the eVitals Guide for Business Partners – Request eVitals Access for New Users to Birth Reporting.
To provide proof to your facility administrator that you have completed the necessary training, please have your training certificate available. To obtain your certificate, log into TRAIN PA, then go to the Your Learning menu option. From the Your Learning menu, navigate to the Your Certificates and download the appropriate training certificate(s).
Until your account is approved, your access in eVitals will be limited.