File Import

Record Identifier

1

2

2

Must be "RA".

Yes

Submitter Entity ID

3

11

9

9-digit Entity ID number for submitter's business. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces.

Yes

Record Identifier

1

2

2

Must be "RE".

Yes

Tax Year

3

6

4

4-digit value of the year reported.

Yes

Agent Indicator Code

7

7

1

If applicable, enter one of the following codes:
1 = 2678 Agent
2 = Common Paymaster
3 = 3504 Agent
Otherwise, fill with blanks.

Employer Entity ID

8

16

9

9-digit Entity ID number for business being filed. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces.

Yes

Agent Entity ID

17

25

9

If you entered a "1" in the Agent Indicator Code field, enter the client-employer's Entity ID for which you are an Agent.

Employer Name

40

96

57

Name of the business for which taxes are being filed.

Yes

Location Address

97

118

22

Employer Location Address

​

Delivery Address

119

140

22

Employer Delivery Address

Yes

City

141

162

22

City, Town, etc. APO, FPO, DPO for U.S. Military Address.

Yes

State Abbreviation

163

164

2

U.S. States use 2 character abbreviation code.

Yes

Zip Code

165

173

9

U.S. addresses use max 9-digit Zip Code. Required if the Country Code entered is "US".

Yes

Record Identifier

1

2

2

Must be "RS".

Yes

State Code

3

4

2

State Code "42" for PA.

Yes

Employee SSN

10

18

9

9-digit number for employee Social Security Number (SSN). Enter it as "000000000" if the ITIN is entered.

Yes

Employee First Name

19

33

15

Employee First Name

​

Employee Middle Name/Initial

34

48

15

Employee Middle Name/Initial

​

Employee Last Name

49

68

20

Employee Last Name

Yes

Suffix

69

72

4

Employee Name Suffix

​

Location Address

73

94

22

Employee Location Address or Delivery Address is required

Yes

Delivery Address

95

116

22

Employee Location Address or Delivery Address is required

Yes

City

117

138

22

City, Town, etc. APO, FPO, DPO for U.S. Military Address.

Yes

State Abbreviation

139

140

2

U.S. States use 2 character abbreviation code. Required if the Country Code entered is "US".

Yes

Zip Code

141

149

9

U.S. addresses use max 9-digit Zip Code. Required if the Country Code entered is "US".

Yes

Foreign State/Province

155

177

23

Canadian Providences use 2 character abbreviation, Mexico Federal Districts use 3 character abbreviation, U.K. County use county name etc., U.S. Military Addresses use AE, AP, or AA, 30 characters max. Required if the Country Code entered is other than "US".

​

Foreign Postal Code

178

192

15

Canadian/Mexico Postal Code, U.K. Postal Code, etc., use max 15 characters. Required if the Country Code entered is other than "US".

​

Country Code

193

194

2

2 character country code as specified in EFW2 Publication 42-007.

​

Account Number

248

255

8

The 8-digit Withholding ID containing no dashes or spaces.

Yes

State Taxable Wages

276

286

11

Numeric only including 2 decimal places. Do not report negative figures.

Yes

State Income Tax Withheld

287

297

11

Numeric only including 2 decimal places. Do not report negative figures.

Yes

Employee ITIN

338

346

9

Employee Individual Tax Identification Number (ITIN). Enter Employee SSN as "000000000" if the Employee ITIN is entered.

​

Record Identifier

1

2

2

Must be "RV".

Yes

State Code

3

4

2

State Code "42" for PA.

Yes

Tax Year

5

8

4

4-digit value of year reported.

Yes

Account Number

9

16

8

The 8-digit Withholding ID containing no dashes or spaces. Must match with the Account Number in first RS Record.

Yes

Employer Entity ID

17

25

9

9-digit Entity ID number for submitter's business. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces. Must match with Employer Entity ID in RE record.

Yes

Total Records Count

26

32

7

Total count of all RS records. Numeric only without decimals.

Yes

Total PA Taxable Wages

33

47

15

Total of "State Taxable Wages" from RS records. Numeric only including 2 decimal places. Do not include decimal "." character.

Yes

Total PA Tax Withheld

48

62

15

Total of "State Income Tax Withheld" from RS records. Numeric only including 2 decimal places. Do not include decimal "." character.

Yes

Record Identifier

1

2

2

Must be "RF".

Yes