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of the Commonwealth of Pennsylvania

    The .gov means its official.

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

     

    Employer W-3 Return Quartlerly Reconciliation

    The file you upload needs to be a Comma Delimited file (i.e. CSV format) and contain a data element for each column specified below. It should contain a minimum of 35 columns of data.

    Note: Quarterly Filers enter the Record of PA Withholding Tax as Withholding Tax. Monthly Filers enter the Record of PA Withholding Tax by Period for Period Withholding 1,2, and 3 leaving 4, 5, and 6 blank. Semi-Monthly Filers enter the Record of PA Withholding Tax by Period for Period Withholding 1 through 6.​

    Column

    Data Format

    Required

    Account Number

    The 8-digit Withholding ID or the 11-digit Account Number for the Withholding Tax Account containing no dashes or spaces.

    Yes

    Period End Date

    The end date for the period you wish to submit the return or payment for. The following are valid formats for the date
       1/31/00
       1-31-00
       Jan 1, 2000

    Yes

    Period Withholding 1

    Amount Withheld for first period end date within the quarter. This field to be used for Monthly, Semi-Monthly and Semi-Weekly Filers.

    Yes

    Period Withholding 2

    Amount Withheld for second period end date within the quarter. This field to be used for Monthly, Semi-Monthly and Semi-Weekly Filers.

    Yes

    Period Withholding 3

    Amount Withheld for third period end date within the quarter. This field to be used for Monthly, Semi-Monthly and Semi-Weekly Filers.

    Yes

    Period Withholding 4

    Amount Withheld for fourth period end date within the quarter. This field to be used for Semi-Monthly and Semi-Weekly Filers.

    Yes

    Period Withholding 5

    Amount Withheld for fifth period end date within the quarter. This field to be used for Semi-Monthly and Semi-Weekly Filers.

    Yes

    Period Withholding 6

    Amount Withheld for sixth period end date within the quarter. This field to be used for Semi-Monthly and Semi-Weekly Filers.

    Yes

    Period Withholding 7

    Amount Withheld for seventh period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 8

    Amount Withheld for eighth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 9

    Amount Withheld for ninth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 10

    Amount Withheld for tenth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 11

    Amount Withheld for eleventh period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 12

    Amount Withheld for twelfth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 13

    Amount Withheld for thirteenth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 14

    Amount Withheld for fourteenth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 15

    Amount Withheld for fifteenth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 16

    Amount Withheld for sixteenth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 17

    Amount Withheld for seventeenth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 18

    Amount Withheld for eighteenth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 19

    Amount Withheld for nineteenth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 20

    Amount Withheld for twentieth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 21

    Amount Withheld for twenty-first period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 22

    Amount Withheld for twenty-second period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 23

    Amount Withheld for twenty-third period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 24

    Amount Withheld for twenty-fourth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 25

    Amount Withheld for twenty-fifth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 26

    Amount Withheld for twenty-sixth period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Period Withholding 27

    Amount Withheld for twenty-seventh period end date within the quarter. This field to be used for Semi-Weekly Filers.

     

    Compensation

    Total Compensation subject to PA Tax.

    Yes

    Withholding Tax

    Total of all period withholdings reported (periods 1-27 for Quarterly, Monthly, Semi-Monthly and Semi-Weekly)

    Yes

    Deposits

    Total of all Payments remitted for period end date of return being filed, including verified overpayments.

    Yes

    Payment

    Amount due when deposits are less than Withholding Tax for the quarter. May be equal to, but not less than zero.

    Yes

    Entity ID

    Entity ID for business being filed. Usually an EIN or SSN.

    Yes

    Type of Entity ID

    This indicates the type of number used for the Entity ID. Click here to view Code List.

    Yes